Privacy Notice
Clementine Recruitment

Introduction
Clementine Recruitment (“we,” “our,” “us”) is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, and protect personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who We Are
Clementine Recruitment is a recruitment agency specializing in warehouse jobs and related, connecting job seekers with employers in need of skilled workers. Our registered office is The Vista Centre, Suite-5 Floor, B Block Suite 12B, 50 Salisbury Road TW4 6JQ Hounslow, UK, and we can be contacted at info@clementinerecruitmentlondon.co.uk or 07428738881

What Information We Collect
We collect and process the following categories of personal data:

  • Job Seekers: Name, contact details, CV, work history, references, right-to-work documents, and other relevant employment details.
  • Employers/Clients: Contact names, business details, job vacancy descriptions, and hiring preferences.
  • Website Visitors: IP addresses, browser type, and cookies for website functionality and analytics.

How We Use Your Data
We use personal data for the following purposes:

  • To provide recruitment services, matching job seekers with suitable job opportunities.
  • To maintain records of job placements and client relationships.
  • To comply with legal obligations, such as verifying the right to work.
  • To communicate with job seekers and employers about job opportunities and recruitment services.
  • To improve our website and services through analytics and feedback.

Legal Basis for Processing
We process personal data based on:

  • Contractual necessity – To fulfill recruitment services requested by job seekers and employers.
  • Legal obligations – Compliance with employment laws and regulations.
  • Legitimate interests – Operating and improving our recruitment services while ensuring minimal impact on your rights.
  • Consent – When required, such as for marketing communications.

Data Sharing and Transfers
We may share personal data with:

  • Potential employers for job placement purposes.
  • Third-party service providers (such as background check agencies) under confidentiality agreements.
  • Regulatory bodies and authorities as required by law.
  • IT and cloud service providers to support our operations securely.

We do not sell or trade personal data. If data transfers occur outside the UK/EEA, we ensure appropriate safeguards, such as Standard Contractual Clauses, are in place.

Data Retention
We retain personal data only as long as necessary for recruitment services, legal compliance, and business purposes. Typically:

  • Candidate data is retained for up to two years after the last contact.
  • Client and business records are kept for up to six years for legal and accounting purposes.
  • Website visitor data is retained based on cookie policies.

Your Rights
Under UK GDPR, you have rights regarding your data:

  • Access – Request a copy of your personal data.
  • Rectification – Correct inaccurate or incomplete data.
  • Erasure – Request deletion of your data (subject to legal exceptions).
  • Restriction – Limit processing under certain conditions.
  • Data portability – Request transfer of your data to another service.
  • Objection – Withdraw consent or object to processing.

To exercise your rights, contact us at [Company Email]. We aim to respond within one month.

Security Measures
We take data security seriously and implement:

  • Encrypted storage and secure IT infrastructure.
  • Access controls to restrict unauthorized data access.
  • Regular security audits and staff training on data protection.

Cookies and Tracking Technologies
Our website uses cookies for functionality and analytics. Users can manage cookie preferences through browser settings.

Updates to This Privacy Notice
We may update this notice to reflect changes in regulations or business operations. Significant changes will be communicated via email or website notices.

Contact Us
If you have any questions or concerns about this Privacy Notice, contact us at: