GDPR Policy

Clementine Recruitment
Last Updated: 03.05.2025

At Clementine Recruitment, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you use our services. We understand the importance of data security and transparency, and we are dedicated to complying with applicable data protection laws.

1. Information We Collect

We may collect and process the following types of personal data:

• Personal Information: Name, contact details (phone number, email address, postal address), date of birth, and gender.
• Employment Information: CV, job history, skills, qualifications, professional certifications, salary expectations, and work preferences.
• Identification & Compliance Data: Proof of identity, right to work documents, references, background checks, and criminal record checks where required by law.
• Communication Data: Emails, phone calls, and messages related to job applications, recruitment processes, or inquiries.
• Marketing & Website Usage Data: Information regarding how you interact with our website, including IP address, browser type, cookies, and analytics data for service improvement.

2. How We Use Your Information

We use your personal information for the following purposes:

• To match you with suitable job opportunities based on your qualifications and preferences.
• To process job applications, schedule interviews, and provide recruitment services.
• To verify your identity, employment history, qualifications, and work eligibility.
• To communicate with you regarding job openings, career advice, and recruitment-related updates.
• To comply with legal, regulatory, and contractual obligations.
• To improve our services, website functionality, and user experience through data analysis.
• To send you relevant job alerts, company news, and career development opportunities via email, phone, or SMS.

3. How We Share Your Information

We may share your data with:

• Potential Employers & Clients: Companies that are seeking candidates for employment opportunities.
• Third-Party Service Providers: Agencies that assist in background checks, payroll processing, training, or compliance verification.
• Regulatory & Legal Authorities: If required to comply with legal obligations, fraud prevention, or law enforcement requests.
• Marketing & Advertising Platforms: With your consent, we may share limited data for recruitment-related promotions and industry insights.

We do not sell, rent, or trade your personal data to third parties for commercial purposes.

4. Marketing & Communication

We may contact you via email, phone, or SMS to share job opportunities, industry trends, and recruitment insights. This may include newsletters, career advice, and relevant job alerts. If you wish to opt out of marketing communications, you can do so by clicking the unsubscribe link in our emails or contacting us at info@clementinerecruitmentlondon.co.uk.

5. Data Retention

We retain personal data only for as long as necessary to fulfill our services, comply with legal requirements, and resolve disputes. The retention period may vary depending on the nature of the information collected:

• Recruitment-related data: Retained for up to 2 years unless you request deletion.
• Compliance and right-to-work documents: Retained as required by law.
• Marketing consent: Retained until you withdraw your consent.

If you wish to request data deletion or updates, please contact us at info@clementinerecruitmentlondon.co.uk.

6. Data Security

We take appropriate technical and organizational measures to safeguard your personal data from unauthorized access, alteration, loss, or misuse. Our security measures include:

• Encryption and secure storage of personal data.
• Strict access controls and authentication processes.
• Regular security audits and compliance monitoring.

While we take all reasonable precautions, no online data transmission is 100% secure. We encourage you to use strong passwords and exercise caution when sharing personal information online.

7. Your Rights

Under data protection laws, you have the following rights:

• Access: Request a copy of your personal data.
• Correction: Request corrections to inaccurate or incomplete data.
• Deletion: Request deletion of your data, subject to legal and contractual obligations.
• Objection to Processing: Object to certain types of data processing, such as direct marketing.
• Data Portability: Request a transfer of your data to another provider where applicable.

To exercise your rights, please contact us at info@clementinerecruitmentlondon.co.uk. We aim to respond to all requests within one month.

8. Cookies & Website Tracking

Our website uses cookies and similar technologies to enhance your browsing experience and analyze website traffic. These may include:

• Essential Cookies: Necessary for website functionality.
• Analytics Cookies: Used to track visitor interactions and improve our services.
• Marketing Cookies: Used for targeted job ads and recruitment-related promotions.

You can manage cookie preferences through your browser settings.

9. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

Clementine Recruitment
The Vista Centre, Suite-5th Floor, B Block Suite 12B, 50 Salisbury Road
TW4 6JQ, Hounslow, United Kingdom
Phone: 07428738881
Email: info@clementinerecruitmentlondon.co.uk

10. Changes to this Policy

We may update this Privacy Policy periodically to reflect changes in legal requirements or business practices. The latest version will always be available on our website. Please review it regularly to stay informed.